Get the free trial now: https://www.jam-software.com/spaceobserver?mtm_campaign=YouTube_Channel&mtm_kwd=SOS_First-Steps_EN
00:00 Introduction
00:10 Setting up the scan service
00:56 Setting up the SpaceObServer database
02:45 Schedule first storage scan
04:08 Organize scans with containers
05:46 Setting up automated reporting
07:35 Setting up data lifecycle management
SpaceObServer keeps a constant eye on the available storage space on your server systems. But what are the first steps towards your storage monitoring and what should you bear in mind when setting up SpaceObServer?
In our “First Steps” guide, we explain the most important steps in SpaceObServer, from the initial installation to practical storage analysis and automatic reporting on your server storage space.
#jamsoftware #spaceobserver
Discover our Social Media
JAM Software LinkedIn: https://www.linkedin.com/company/jam-software-gmbh
JAM Software Twitter: https://twitter.com/jamsoftware
JAM Software GmbH
Am Wissenschaftspark 26
54296 Trier
Germany
Managing Director: Joachim Marder
VAT ID: DE234825349
Commercial register number: HRB 4920 (AG Wittlich)
Phone: +49-651-145653-0
Fax: +49-651-145653-29
Email: info2@jam-software.com
Hello my name is s Novak I’m in the technical support team here at gem software and today I’m going to show you the first steps in setting up space Observer let’s start with the installation um the first thing we need to consider when installing the space
Observer is the scan Service uh log on account so basically this space Observer uses a scan service to scan everything and you want to decide in the inst ation whether you want to use a dedicated account otherwise the space Observer will use the standard service account which might lead to uh a connection
Problem with the database when you use the windows authentication uh for the connection so let’s just enter my credentials here and then we can continue when first opening the space OBS server the space OB server uh shows you this message where you can choose which database you want to use um there
Are a few different types of database uh you can use with the space UPS server for example we can use an existing SQL Server which can be like M uh SQL MySQL or Oracle or you could could install a free SQL Express Ms SQL Express version and or use the space Observer embedded
Database one thing thing to note is that the space Observer embedded database is easy to use because the space Observer automatically configures everything but we only recommend it to use in testing purposes or with little amounts of data because uh performance with the space Observer embedded database is not good
With larger amounts of data set you can also install a free SQL Express version um which is more capable with dealing larger data but the SQL Express version and has a limit of 10 GB per database which might uh depending on what you want to scan might be reached with a
Space Observer so we always recommend in larger environments to use an existing SQL server or like my SQL Ms SQL or Oracle so we just set up the database connection as you can see on the button left we already have some scans configured in this databas but
We’ll just start from SC with a new scan from scratch so for this I’m going to click on ADD scan and I get this window where I can configure uh what I want to scan for example I can go to more here and then just select something that I
Want to to scan for example my picture folder and then I can directly set up a schedule for how the space Observer or how often the space Observer should update the data of the scan so I have over ways an upto-date data on this particular scan for example I can set up
Something like like every day 8:00 in the morning here we have some additional options we can choose when configuring a scan for example a different user account to scan and this directory or I can choose to calculate md5 check sums for more accurate duplicate files which I can
Select now and also I can calculate permissions and store them in the database which will allow me to check uh permissions on files and folders both of these options may affect the scanning speed so they are normally deactivated after we created a scan uh I can now go to scan configure scans and
View all the different scans that I’ve set up here and I can then also reconfigure anything like the settings I’ve earlier made or I can just update the schedule that I want to use I can also oh set up how long I want to keep
Scan data on a database per scan or some extra uh filters or other settings for the different scin one thing to note here is I have some containers configured here what a container does is basically just grouping different scans together in a container uh which I can
What I can also do is just uh grouping containers also into con containers to create a high IAL structure for example I can use this test container and group it in a different container and then also use this the other multiple scan targets container to also group it in a
Container and I can then load the entire container and get all the different uh analysis via the complete container not for only for the single scan targets another thing that is specific for the space Observer is that the space Observer can create uh automatic reports based on your configuration of the scan
Schedule you can find those in the scan configuration under post scan actions automated reporting uh those post scan actions are basically things that the space Observer triggers after a scan was finished for example I have a post scan action here uh under automated reporting that that can generate uh different files and
Views from the space Observer UI directly after a scan was finished or it could be sent via email directly to me when adding a post scan action I can configure what I want to export under export for example uh every post scan action is based on the directory tree I
Can then select uh the file format that I want to export for example I’m just going to export an Excel file here and I can also include different charts or lists like the duplicate files list as well to be exported uh and yeah so I can export basically every
View I have available in this Bas OBS server and if I just save this task I can then name it and it uh will be automatically generated after each scan here we can see now the different files that I have created for this particular
Scan and if I just open it I get an Excel file with the regular scan which is just basically the first L uh which is the directory tree of the expert and also I get the duplicate files directly in the Excel file as well for post scan actions
You also have the options for data life cycle operations which we configure uh to be done after a scan if I just add one I can here uh configure a Max file H for different files what this does is for example if I want to only affect files that haven’t been
Uh modified in the last two years I can configure this and for example just delete those files or move them to a different location I also have some other options uh for this operation like creating a log where I want to uh uh view what happened during this operations or delete empty directories
Or a bunch of different options uh that I can configure for this file operation based on the timestamp H I can also name that and create it for each different scan if I want to manage some files based on the different ages of the files that’s all thank you for watching
Our video uh find more information about the space OBS server on our website and see you again soon